If you’ve just bought a new Mac and you’re upgrading from an older Mac or a Windows PC, you want all of your files and data to be accessible on the new computer. But when you set up a new Mac, should you migrate your old files or do a clean installation?
When you get a new Mac, it might be a good idea to do a clean installation; starting from scratch with a brand-new operating system, and copy the files that you need from your old Mac manually. Here’s how to migrate your files to your new Mac, or do a clean installation, and the pros and cons of both methods.
Apple includes a useful tool as part of macOS: Migration Assistant. This feature is similar to Setup Assistant, which only runs during the setup of a new Mac; therefore, if you have set up your Mac as new, you will have to use Migration Assistant to copy files from either a backup or a different Mac.
When you set up a new Mac, the Migration Assistant offers to copy your files. To use this tool on a Mac, do one of the following:
You may see a security code on the old Mac; if so, make sure it matches the one displayed on your new Mac.
Select the Mac or hard drive from which you want to copy data, and then select what type of data you want to transfer—user accounts, applications, other files and folders, and settings—and wait while the files get copied.
As you can see, Migration Assistant is easy to use. It copies all your files, and you can choose which user accounts get copied over to the new Mac.
However, the disadvantage of using the Migration Assistant is that all your files get copied. This can be problematic because if you have been upgrading your Macs over the years by installing new versions of macOS over old ones, or migrating data from old Macs to new ones, you’ll have hundreds, even thousands of old files that you no longer need taking up space. For this reason, you might want to consider doing a clean installation.
When you do a clean installation, you let macOS run its Setup Assistant and create a new, empty user account. During the process, you enter some information, such as your Apple ID, so your iCloud account is activated, but, for the most part, your Mac will be a tabula rasa—a blank slate. It will contain the default apps that are part of macOS, but nothing more.
If you go this route, you then must manually copy files from your old Mac or PC, or from a backup. This part of the process can be time-consuming, but it can allow you to sift through your files to find what you really need, and slim down your Mac. When you do this, you may be surprised to find how much you can ignore from your old Mac.
Here’s what you need to copy after a clean installation:
Applications: macOS installs a number of applications, many of which you probably use every day. These include Safari, Mail, Calendar, Music, Photos, and the iWork apps (Pages, Numbers, and Keynote). But you likely use plenty of other apps on your Mac. If you have purchased apps from the Mac App Store, you’ll need to re-download them; these apps won’t work if you copy them from one Mac to another. But for apps you’ve purchased directly from developers, it can easier to copy them manually. (Though you might also just want to download the latest versions, to ensure that yours aren’t up to date.) And this is a good time to decide which of the many apps in your Applications folder you want to keep. You may find dozens of apps that you rarely use. If so, don’t copy them. (Of course, if you’re moving from Windows, you’ll skip this step; macOS can’t run Windows apps natively—but you can run Windows 11 for free on an Apple silicon Mac.)
Your Home Folder: You want to copy most of the files from your home folder (that’s the folder with the house icon and your username). You don’t want to copy the folders at the top level of your home folder—Desktop, Documents, Downloads, Movies, Music, and Pictures—but rather the contents of these folders into the identically-named folders on the new Mac. Again, take this opportunity to check whether you need to keep all of the files in these folders.
Your Library Folder: There is a special folder in your home folder called Library. By default, this folder is hidden, but it contains many files that you should copy. For example, all of your email from Apple Mail is in this folder, as is the information in the macOS Contacts app. First, you need to tell your Mac to display this folder. Go go to your home folder; you should see folders like Documents, Pictures, Movies, etc. Choose View > Show View Options, or press Command-J, then, at the bottom of the window, check Show Library Folder. It will now be permanently visible.
In another Finder window, navigate to the old Library folder. If it’s not visible, press Command-Shift-G, then enter, for example, /Volumes/backup-disk-name/Users/your-user-name/Library, and click Go. (Type the appropriate names for the backup disk and your user name.) You’ll have two windows open.
Here are some of the folders that you want to copy from the old Library folder to the new one; though if you sync a lot of data with iCloud, then many of the folders below will already be populated with your up-to-date data:
There’s a lot of important data in the Application Support folder. In addition to the above folders, it’s a good idea to copy any folder whose modification date is in the past year or so. To do this, choose View > As List, then right-click the window header — where you see columns like Name and Size — and enable Date Modified. Click that header, to sort in date order. Start looking at the newest dates and work your way back. Also, if you see folders with names for apps that you know you no longer use, then don’t copy them. Do the same for the library folder in general. But, check inside the folders to see if they contain contents with newer modification dates than those shown for the folders; this is probably a bug, but a lot of the folders in my Library folder have older modification dates than their contents. One folder you don’t need to copy is /Library/Caches; this may be quite large, and your apps will create new caches as you use them.
I don’t recommend that you copy the Preferences folder; this probably contains lots of files for apps you no longer use. I do, however, suggest that you go through that folder and copy over any files or folders for apps that you do use, especially if, when you launch them, their setup is different. However, you may just want to manually reset the preferences for your apps; this is a good way to rediscover your apps and their interfaces.
You’ll notice, as you start working with the new Mac, that you will need to enter serial numbers for all of the apps that you did not purchase from the Mac App Store. This is because many apps store invisible files on your Mac for registration purposes, and you haven’t copied these. So make sure you know where your serial numbers are.
As you work on your new Mac, you may find that certain files are missing. For this reason you should absolutely not delete your old backup, and especially the ~/Library folder. You may need to go back into that folder and copy some other files to the new Mac.
While I don’t recommend doing a clean installation for each new Mac you get, or for each macOS update, it’s a good idea to do it every few years. Just make sure to keep a backup in case there are any files you need to find that you didn’t copy over the first time around.
We discussed setting up a new Mac in episode 61 of the Intego Mac Podcast.
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