How To + Software & Apps

Navigate the Menu Bar, Dock, and More, Using Your Mac’s Keyboard

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Navigate the Menu Bar, Dock, and More, Using Your Mac’s Keyboard

Much of your work on a Mac involves using a mouse or trackpad to move a cursor and click on things. But keeping your hands on the keyboard can be more efficient.

The Mac offers keyboard shortcuts to aid with this, but many Mac users don’t realize system components primarily designed for cursor interaction can be navigated using the keyboard, too. This article explains how.

Setting navigation keyboard shortcuts

macOS offers options to let you control its interface from the keyboard. To start with, check System Settings > Keyboard, then Keyboard Shortcuts to see which shortcuts are set.

By default, many of these shortcuts use the Control key (signified here by ^). On many Mac keyboards, such as those on laptops, you also need to press the fn key, at the bottom left of the keyboard, to use the function keys (F1, F2, etc.), so these shortcuts may require that you press three keys. If you want to change any of them, click on the keyboard shortcut and press a new one.

Navigate the menu bar with your keyboard

Press Ctrl+F2 to move focus to the menu bar. This selects the Apple menu at the top-left of the display, whether or not you’re in full-screen mode. You can see a slight gray highlighting on that menu, but it’s not very obvious.

To select a different menu, navigate using the left or right arrow keys; you’ll see one of the menus highlighted, like the View menu below.

You can also start typing to immediately jump to a menu: type E to go to the Edit menu, or type W to go to the Window menu.

Navigate macOS menus with your keyboard

When a menu is highlighted, you can use the up and down arrow keys to navigate it, and also the right and left arrow keys, respectively, to enter and leave sub-menus. If you’re navigating a menu, and want to go back to the menu bar, press the right or left arrow key (as long as a menu item with a sub-menu isn’t selected).

This is good for general browsing — getting a feel for an app’s menus — but not for day-to-day work. If an item has a keyboard shortcut, use that to select it. For an item lacking a shortcut, type a few characters to jump to it and hit Return to select. (For often-used items lacking a shortcut, consider adding one in System Preferences.)

Quickly locate menu items and keyboard shortcuts

For assistance in finding a menu item, use the Help menu’s search field. This is activated with Shift+Command+/ (Command+?). Start typing and the first results will be menu items, which you can navigate to using the down arrow key. Selecting one shows its location within the app’s menus, as well as any available help topics. You can press Return to activate the selected menu item.

Navigate dialog boxes with your keyboard

When a Save dialog box appears, it’s tempting to click things with the mouse, but you don’t need to. Return confirms the default selection, but to avoid mistakes, get into the habit of using shortcuts that trigger specific buttons: Command+S to save, Escape to cancel, and Command+Delete to delete.

Switch apps from the keyboard

Another macOS feature that has been around for a long time is the ability to switch apps from the keyboard, rather than clicking the Dock. Just press Command-Tab to bring up the app switcher, which shows apps that are currently running.

Each time you press Tab, the next app in the list to the right is highlighted; press Return to switch to that app. You can switch apps to the left by pressing Command-Shit-Tab. As long as you hold down the Command key, the app switcher remains visible. To exit the app switcher without choosing an app, press the Escape key.

Navigate the Dock from the keyboard

To send focus to the Dock, use Ctrl+F3. The first time you do so, the Finder is selected by default. Subsequently, the first app selected will be whatever you most recently navigated to via the keyboard.

As with the menu bar, you can use the arrow keys to move through the dock and open and close Dock item menus; press Return to select an item. Note that in the right-hand side of the Dock, you may need to press Escape to close an open stack, before navigating to a different Dock item.

Try out these techniques: they can save you time, so you don’t have to reach for your mouse or trackpad for some of your simple tasks.

How can I learn more?

Each week on the Intego Mac Podcast, Intego’s Mac security experts discuss the latest Apple news, security and privacy stories, and offer practical advice on getting the most out of your Apple devices. Be sure to follow the podcast to make sure you don’t miss any episodes.

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About Craig Grannell

Craig Grannell is a technology writer, mostly specialising in Macs, iOS, apps, and games. He’s been immersed in all things Apple for over 20 years, and enamoured with computers since getting his hands on a VIC-20 as a kid. He also has a Korg Gadget addiction. Send help. Or alternatively, visit his website, craiggrannell.com, and follow him on Twitter at @craiggrannell. View all posts by Craig Grannell →